PLAY TENNIS IN PARADISE!
Club Bylaws
Bylaws
PARADISE SENIOR TENNIS CLUB
PO Box 411, Magalia, CA 95954
April 27, 2008
Article I — Name
The name of this club is the Paradise Senior Tennis Club, a non-profit club owned and operated by its’ members.
Article II — Objectives
The objectives of the Paradise Senior Tennis Club are to promote the playing of tennis in Paradise and Magalia, CA, and the development of tennis programs and events for its members.
Article III — Board of Directors
Section I — The Board of Directors shall consist of four Officers and as many additional Directors as required to efficiently and effectively conduct the affairs of the Club. The Board of Directors will be elected by the Membership at the last general meeting of the previous year. The immediate Past President shall serve as an ex-officio member of the Board. If the current Board sees a need for additional Directors, the President with the consent of the Board may appoint additional Directors, the number of new Directors not to exceed one-fifth (1/5) of the number of Directors for the current year.
Section II — The Board of Directors shall have control and management of the affairs of the Club. It shall be the duty of the Board to carry out the objectives of the Club.
Section III — Board meetings shall be held at the call of the President or at the request of three (3) members of the Board. All Board meetings are open to the General Membership.
Section IV — A quorum shall consist of one-third the total members of the Board in that current year that shall be empowered to transact Club business.
Section V — The Board of Directors shall designate whatever standing and special committees may in their judgment be necessary for the conduct and care of Club affairs. The Board shall appoint chairmen for said committees.
Section VI — The terms of office for the members of the Board of Directors are:
a. Officers and Directors shall be elected for a period commencing no later than March 1st after the annual election, and terminating at the March Board meeting of the following year. The elected personnel shall assume office at the time of the first Board meeting.
b. No Officer shall be eligible for more than three consecutive years in the same office.
c. Should a vacancy occur in any office it shall be filled by action of the Board of Directors.
Article IV — Officers
Section I — The Officers of the Club shall consist of the President, Vice President, Secretary and Treasurer.
Section II — The duties of the Officers are:
a. The President shall call and preside over Board and General Membership meetings and shall be the chief executive officer of the Club.
b. The Vice President shall assume all duties of the President in his absence and the President or Board of Directors may delegate such duties as.
c. The Secretary shall give notice of meetings and keep minutes of the Board meetings.
d. The Treasurer shall be responsible for all monies received or distributed by the Club. The Treasurer shall maintain accurate and current records, prepare an annual budget for presentation to the new Board, and shall present an annual financial statement at the last Board meeting of the year.
Article V — Directors (as needed)
Section I — The Directors of the Club shall include at least one Director responsible for one activity of the Club to include, without limitation, ladders, USTA play, tournaments, food coordinator, social events, newsletter editor, and membership
Section II — The duties of the Directors are:
a. The Ladder Director shall be responsible for the ladder activities in the club. This Director shall interpret and enforce the rules governing the operation of the ladders and act as an arbitrator in any problems associated with the ladder activities. The ladder shall be published in the newsletter.
b. The League Play Director shall be responsible for organizing, supervising, and overseeing league play. This Director shall solicit participation from the members in play and establish the league teams for the spring and winter seasons.
c. The Tournament Director shall be responsible for the coordination and supervision of the Club's tournament activities. This Director shall submit a schedule of tournaments to the Board for approval, select tournament directors, and provide overall guidance for club tournaments.
d. The Food Coordinator Director shall be responsible for providing food and beverages at the tournament events and Club Day conducted by the Club. This Director may make arrangements for catering and coordinate the bringing of provisions with the volunteer members of the Club.
e. The Social Events Director shall be responsible for arranging social events for membership participation that will promote interaction among Club members. This Director shall submit a schedule of proposed social activities to the Board for its approval.
f. The Newsletter Director shall be responsible for publication of the Club's newsletter at least nine times a year, which will disseminate information on Club activities available to the membership.
g. The Membership Director shall be responsible for maintaining current records on the existing membership and processing applications from new members. This Director is authorized to advertise for new members after submitting this issue to the board for its approval.
Article VI — Meetings
Section I — There shall be at least one General Membership meeting each year called by the President to be held in February. Any other general membership meeting may be called by the President or at the request of a majority of Board members or a majority of Club members.
Section II — Notice of the time and place of General Membership meetings shall be given to all members at least fifteen (15) days prior to the date of the meeting.
Section III — A majority of Club members must be present at General Membership meetings to constitute a quorum for the transaction of club business.
Article VII — Elections
Section I — The annual election of Officers and Directors for the following year shall take place at the annual General Membership meeting which shall be held in February.
Section II — A complete slate of candidates will be presented to the membership by the Nominating Committee consisting of three Club Directors and three members-at-large, appointed by the President and approved by the Board of Directors. Other nominations may be made from the floor by any member, but only with the prior consent of the nominee.
Article VIII — Membership
Section I — The membership of the club requires that members be at least 21 years or older.
Section II — There shall be no restrictions on the number of members.
Section III — A paid-up member in good standing is entitled to one (1) vote. A couple membership is entitled to two (2) votes.
Section IV — A member may be expelled from the Club for committing an offense contrary to the USTA rules of conduct upon a two-thirds (2/3) vote of the Board of Directors at a meeting called for the purpose and notice thereof given to the general membership in the Club, if requested by the member involved.
Article IX — Dues
Section I — The annual dues for the following year for each membership category shall be reviewed and specified by a two- thirds (2/3) vote of each newly elected Board prior to October. Renewal notices with the specified schedule of dues shall be sent to each member by September.
Section II — Dues are payable to the PARADISE SENIOR TENNIS CLUB during the period 1 October through 30 September of each year. Non-payment of membership renewal dues by 31 December shall automatically terminate a membership.
Article X — Financial Management
Section I — All monies received and held by the club shall be managed as follows.
a. The operating fund shall provide the monies required for the operating budget of the Club for that year to finance the tournaments, ladders, supplies, equipment and other activities.
b. Any surplus funds shall be utilized, in conjunction with the Paradise Recreation & Parks Department and the Paradise High School, for tennis court
improvements.
c. Other funds may be set aside for specifically designated objectives or projects, such as reserves for court improvements. For convenience, these funds may be held with the surplus finds described in subparagraph (b) above, and referred to as the reserve fund.
d. At the conclusion of the fiscal year, the reserve fund, after deduction of specifically identified funds, shall not exceed the sum of $500.00.
Section II — The financial status of the Club shall be reviewed by the Board and an operating budget approved prior to specifying the dues for the following year.
Section III — The Club shall operate on a non-profit basis. Any excess money in the operating fund for a given year shall be applied to the reserve fund and/or special fund, or utilized, in conjunction with the Paradise Recreation & Park Department and the Paradise High School, when the budget is approved for the following year.
Article XI — Memorial Tournaments
The Club, through its operation by the Board of Directors, expressly authorized recognition of valued former or present Club members by the holding of a memorial tournament. The selection of the tournament event and the decision to hold a memorial tournament shall reside strictly within the discretion of the Board of Directors. The holding of a memorial tournament in no manner limits the Board's discretion to continue with a memorial tournament or to discontinue the particular tournament. The announcement to the members of the holding of a memorial tournament shall include a description of the person so honored to promote recognition of the accomplishments of that person. Monies collected, by way of entry fees, minus operating expenses, from this tournament could be given to a charity if approved by the Board of Directors.
Article XII — Amendments
The Bylaws may be amended at any General Membership meeting or special meeting of the Club upon a two-thirds (2/3) vote of the members present or by a two-thirds (2/3) vote of the Board of Directors.
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